I. GENERAL INFORMATION
1. The Managing Agent appointed by the Board is authorized to enforce the Rules and Regulations as they may be amended in the future by the Board of Directors. Rules violations are to be reported to the Managing Agent in writing and signed by the complainant. The complaint will then be investigated by the Managing Agent in a timely manner. A Unit Owner who wishes a hearing with respect to an alleged violation must submit a written and signed request for a hearing to the Managing Agent no more than ten (10) days from the date that the Managing Agent posted notice of the Rules Violation on the Unit's door or from the postmark date on the letter that was mailed to the Unit Owner regarding the violation. All hearings shall be conducted in accordance with the requirements of Section 55-79.80:2 of the Virginia Condominium Act.
2. Speed Limit – Limit your speed within the condominium to 15 :MPH. Park in marked spaces only. You must obey all signs and traffic control devices within the community, such as stop signs, fire lanes, handicap parking, etc.
3. Snow Removal- All vehicles must be parked a foot from the curb in all parking locations when there is anticipated inclement weather (this enables the Association to provide more effective snow removal on sidewalks).
4. Vehicles- Unsightly vehicles (such as cars with flats, broken windows, etc.) and vehicles with expired tags will not be permitted to remain on the premises. Vehicles are not to be repaired or serviced within the condominium. A repair is considered to be anything, which requires the vehicle to have the hood open or to be put up on a jack. Vehicles may be washed only in the designated car wash area. Do not empty car ashtrays onto the parking lots. Towing at the owner's expense and without notice will occur for the following: (a) vehicles that are not properly registered with the city/state and (b) vehicles parked in a fire lane or in a designated ''NO PARKING" area. Please register all vehicles with the office. There is a limit of two (2) vehicles per Unit. Unregistered vehicles are subject to towing at the owner's expense. Commercial vehicles, boats and recreational vehicles are not allowed without special written permission.
5. Patios and Window Treatments - Do not hang or place bathing suits, towels, brooms, mops, rugs, etc. on your patio/balcony or in front of your Unit. Mops, clothes, rugs, etc. must not be shaken from the patios/balcony or windows. Dirt, debris or water should not be swept, thrown or poured over the edge of the patio/balcony or windows. Planters or flower boxes must be secure so that there is no danger of them falling or water being poured over the edge. No household appliances, mechanical equipment or trash are to be kept on patios/balconies. You may not use towels, sheets, blankets or any other coverings over the windows to darken rooms. Window treatments must be of neutral color. You may purchase white window shades that will serve this purpose and maintain uniformity in the community.
6. Appliances and Fixtures - The equipment in the bathrooms and kitchens are to be used for the sole purpose for which they were intended. Do not place trash, rubbish, rags, diapers, sanitary napkins, grease, coffee grounds, nut shells, glass, fruit pits, com cobs, paper, string, metal, bones, etc. in the garbage disposal or toilets. Your disposal is designed only to take food products. "If you cannot eat it, your disposal cannot eat it". You are responsible for all damage resulting from misuse of such equipment and you will be required to reimburse the Association for the cost incurred to repair such equipment and related damages in the event of misuse. You are also responsible for the cost of repairs to the drain lines as a result of misuse of the plumbing system.
7. Noise. Be considerate of your neighbor. Residents are responsible for their guests' actions and are expected to extend common courtesy and constant consideration. Control the volume of radios, stereos, TV's, musical instruments and other amplified devices in order to not disturb residents of other apartments. Noisy or disorderly conduct that annoys or disturbs other residents will not be' permitted. In Albemarle County the noise ordinance restricts noise during the hours between 11:00 p.m. and 7:00a.m. Please contact the police if you are experiencing serious problems after hours. Also notify the Association the following day regarding the specifics of the complaint.
8. Trash - Trash should not be left outside your Unit or on the patio/balcony. A trash compactor is adjacent to the clubhouse. Please do not place trash outside of the compactor. If the compactor is full, please contact a representative in the leasing office. Do not stack trash in front of the compactor door. Boxes must be broken down before being thrown out. Furniture items may not be left for removal; you are responsible for removal of these items at your own cost. Residents who are found in violation of these policies may be charged accordingly for their removal.
9. Clutter- Common element entrances must be keep clear at all times. Do not obstruct them with trash, boxes, toys, bicycles, baby carriages, plants, etc.
10. Smoke Detectors-The smoke detector alarms are installed to give early signs of dangerous smoke. It is the responsibility of the Owner to maintain the detectors to ensure they are in working order. DO NOT DISCONNECT your smoke detector. Expect that the battery will need replacement two (2) times per year, and please test frequently.
11. Satellite Dishes - Resident is required to notify the Association that Resident intends to install a satellite dish within the "Unit and Limited Common Element space" and provide the Association with a copy of the satellite dish brochure. · After installation, Resident is required to notify the Association that the satellite dish has been installed and provide the Association an opportunity to inspect the installation for compliance with the installation instructions contained in the satellite dish brochure.
Resident may not drill holes into the exterior of the building, balconies, patios or rooftop install the cabling of a dish or affix a satellite dish. Equipment may not be installed in such a way as to interfere with access to the Condominium by the Association for maintenance purposes or to cause any safety hazards in the community.
The satellite dish may not exceed 39 inches in diameter.
Resident does not have a right to receive a signal, only a right to install a satellite dish under the FCC guidelines.
Resident hereby agrees to indemnify and defend Association and Managing Agent from any and all claims of liability that may arise out of the installation, maintenance or removal of the dish.
In the event that the satellite dish is removed for any reason, Resident must return the premises to the same condition, less reasonable wear and tear, as it was prior to the installation of the equipment. An inspection by the Association may be performed to ensure compliance.
The Association reserves the right to amend, alter or supplement this policy at any time upon prior written notice to Resident.
12. Screened Porches - Screened porches may not be constructed on any patios or balconies without prior written consent from the Managing Agent. The only design and color layout that will be considered is the one outlined by the Managing Agent and the contractor(s) whom the Managing Agent selects. The contractor(s) selected by the Managing Agent will be the only one(s) who are allowed to install a screened porch. The use of any other contractors is hereby prohibited. Once in touch with an approved contractor, the Unit Owner will be required to notify the Managing Agent as to when construction will begin and· they must allow for the Managing Agent to inspect the work once it is completed.
The Units within the Jefferson, main-level Madison, and top-level Hamilton buildings will not be allowed to have screened porches. The Units within the Monroe building will not be allowed to have a screened porch unless both adjacent Unit Owners in the building agree to have them installed simultaneously. If any supporting material for the screened porch is broken, damaged, or stained in any area, then the Managing Agent will have the power to demand that the Unit Owner repair or replace the screen within thirty (30) calendar days. The Managing Agent is empowered to remove the enclosure in its entirety if the Unit Owner fails to act within that timeframe. The cost for any such action will follow the collections policy for Carriage Hill Association.
Carriage Hill Association may remove or partially remove all screened areas that impede its ability to maintain the balcony or patio as a Limited Common Element. The Unit Owner bears the full responsibility for any additional costs that Carriage Hill Association incurs in maintaining the balcony as a Limited Common Element that is caused by the presence of a screened porch. Carriage Hill Association will not reimburse a Unit Owner for a screened porch that was damaged or removed to maintain the balcony or patio as a Limited Common Element.
II. PET POLICIES
1. Carriage Hill is happy to accommodate pet owners, however, the Association reserves the right to regulate the number, type and size of pets allowed. This is subject to change without notice. Currently up to two pets are allowed in any one of the following combinations: Either one (1) dog under 80 pounds at maturity, or two (2) dogs with a combined weight not to exceed 50 pounds at maturity, and dog and one (1) cat or two (2) cats are allowed per Unit.
2. No pet will be allowed on the premises without prior written permission from the Association. All pets must have the appropriate licenses and vaccinations as required by county or state laws.
3. As a pet owner, you must accept responsibility for your pet. We consider pet ownership a privilege and not a right! Fees may be incurred if a pet owner fails to walk his animal in designated areas. It is the resident's responsibility to clean up after the pet even in designated dog walk areas.
4. No pet is to be turned out for the convenience of exercise. The resident must accompany pets at all times on leash.
5. No food is to be left outside in order to feed either cats or dogs. This food may attract stray animals and create health hazards.
6. At no time are animals to be left unattended on patios or breezeways.
7. The Association reserves the right to terminate any resident's right to keep a pet in the condominium based on complaint(s) regarding noise disturbance.
8. Carriage Hill Association does not permit full or mixed breeds of the following dogs unless they act as certified service animals: Akitas, Chows, Doberman Pinschers, German Shepherds, Mastiffs, Pitt Bulls, and Rotweillers. Furthermore, any wolf hybrids are also banned from the premises.
III. COMMUNITY FACILITIES
1. You must have your resident identification pass with you whenever you are using a community facility. Occasionally, you will be asked to show your pass to a facility monitor. If you do not have your pass, please leave the facility and return only when you do. This policy is for your safety as well as to keep the facilities in good condition for all residents.
2. Each community facility (i.e. Clubhouse, Exercise Room, Billiards Room, Pool/Hot Tub, Tanning Bed, Tennis Court, and Sports Court,) has its own set of policies and regulations. These policies are available to you at the business office and will be provided to you upon request. By using any of the community facilities, you are acknowledging your receipt and acceptance of the policies. Failure to comply with any of the policies can/will result in restriction from the community facilities.
3. GUESTS - Guests are limited to two (2) people per Unit. Owners may register their guests with the business office and receive a daily pass. Otherwise, residents must accompany their guests at all times.
4. No Unit Owner or tenant shall receive a club key that allows them access to the clubhouse and its related facilities without first signing all of the release of liability forms provided to them by the Managing Agent for the Association. Although the Unit Owner will have forfeited any privilege to use the community facilities by refusing to sign any waiver form, the Unit Owner is still liable for all condominium assessments.
The Managing Agent may deactivate a key within seven (7) calendar days upon placing a letter at the Unit of the Unit Owner or tenant if a key is mistakenly given to a Unit Owner or tenant. The Managing Agent may also deactivate a key within seven (7) calendar days by leaving notice on the door of the Unit if the Unit Owner or tenant violates the community policies for the community facilities. The Unit Owner or tenant can stop the de-activation of their key if they sign the proper release forms before the seven (7) calendar day period expires. The Unit Owner or tenant must pay a $30 reactivation fee in advance if the seven (7) calendar days have passed. The Board of Directors reserves the right to increase the reactivation fee at any time.
IV. SAFETY AND SERVICES
1. The condominium should be kept free of trash and debris in all hallways, entry landings and balconies/patios.
2. Dangerous or flammable fluids are not permitted to be stored inside a garage or Unit. No storage items should be placed closer than 2 feet from the furnaces and hot water heaters.
3. Space heaters such as kerosene heaters, wood burning stoves and electric heaters are not permitted in a Unit.
4. Railings on landings, balconies and porches must never be climbed over or loosened by anyone.
5. Vinyl mini-blinds have been provided for each window and French door. Any damage to mini-blinds and the cost of repair and replacement of mini-blinds is the Owner's responsibility.
6. No signs of advertisement or notices of any kind can be placed anywhere within the condominium without permission of the Association. A community bulletin board is available in the Clubhouse for resident use only.
7. Do not try to enter the Unit through the screened windows. If screens are tom or pulled from the building, the owner will be charged for the cost of repair. Damaged screens look like easy access to your Unit to people driving or walking by; please report damages promptly.
8. Grilling on balconies/patios is not allowed. This is a violation of Fire Code. Before using a grill on condominium grounds, please place it a minimum of 15 feet away from any building, car or structure.
9. Flags - No flags are permitted without prior approval from the Association.
10. Drywall- Any penetration of or modification of the walls and ceilings of a Unit must be done in strict compliance with the Fire Code.
11. Fireplaces - Wood stored inside should be in a container to avoid stains on the carpet. Bring only moderate amounts of wood into your Unit for storage.
(a) Wood may be stored on balconies as long as it is not placed against the building, and is underlaid by a tarp.
(b) Do not burn any soft wood, pine or flammable liquids.
(c) Grates and screens must be used.
(d) Always open the damper fully and create an updraft before starting a fire.
(e) Place logs on a log holder in the fireplace.
(f) When the fire is ready to light, place the fire screen over the entire fireplace opening. Never light a fire without the fire screen.
(g) Only after the fireplace and fire are cold should you clo.se the damper.
(h) Ashes should be disposed of after they are cold and should be transported to the dumpster in a metal container. Allow 48 hours for ashes to cool.
12. Holiday Decorations. Holiday decorations shall be limited to door decorations and window treatments that comply with the standard Rules and Regulations herein described. Owner shall secure the decorations in a way that does not damage the material in which they are hung (i.e., they shall be hung in a non obtrusive manner; holes shall Not be drilled in the exterior of the building). Owner shall be responsible for any and all damage created by such decorations. Any and all holiday decorations shall be removed within seven (7) days of the holiday.
13. Sound insulation and floor Coverage of Units located over other Units. In all Units located over other Units, wall-to-wall carpeting and padding shall be maintained on all floor surfaces of bedrooms and bedroom closets in order to reduce the transmission of sound between the Units. In the event that hardwood, tile or laminate floors are installed in areas other than bedrooms or bedroom closets, the lightweight concrete insulating surface cannot be disturbed (IE nailing down hardwood floors is prohibited) and (70%) of the hardwood, tile or laminate floor area shall be covered with area rugs and padding.
V. SNOW
When weather is poor and snow is predicted, please park your vehicle at least one foot away from sidewalks and curbs to facilitate plowing/shoveling and to prevent damage to your vehicle. After plowing is complete, residents will need to clear snow away from their own vehicle. Snow shovels may be borrowed from the office on a first-come, first - serve basis. During heavy storms, residents may be required to park in designated areas.
VI WATERBEDS OR AOUARIUMS
Because of the potential for extensive water damage and because of the enormous weight of a water bed or aquarium, prior written permission must be obtained from the Association before a water bed or aquarium will be allowed in a Unit. Proof of Unit liability insurance may be required before permission is granted.
VII. CLAREMONT AT CARRIAGE HILL, A CONDOMINIUM POOL RULES.
1. Children using swim aids (water wings, swim sweaters, etc.) must be supervised at all times in the water and on deck by a responsible adult.
2. Running, ball playing, use of water guns, pushing, dunking, dangerous games or other hazardous activity is not permitted in the pool area.
3. Glass containers are not permitted on the pool deck.
4. Inner tubes (with hold in middle), noodles, and soft balls will be permitted in the pool. At the discretion of pool management, water toys may not be allowed in the pool during busy times.
5. Rafts, swim masks, snorkels and flippers are not allowed in the pool.
6. Children not toilet trained must wear swim diapers or rubber pants.
7. Members and guests must dispose of all trash.
8. Proper swim attire is required. Cut-off shorts are not allowed.
9. In the event of THUNDER, the pool will be cleared for 15 minutes.
10. In the event of LIGHTNING, the entire pool deck will be cleared for 20 minutes.
11. Foul weather and air temperature below 65 degrees may cause pool to close.
12. The Association will have the authority to dismiss any member or guest not in compliance with the pool rules.
VIII. FITNESS CENTER AND JACUZZI RULES.
1. All Owners (or their designated tenants), are entitled to use the fitness center.
This privilege may be suspended by the Association for Owners who are delinquent in their assessment payments for two (2) months. a Unit Owner who leases his unit must designate, in writing, those tenants living in the Unit who are entitled to use the community facilities. Only tenants of record (listed on the lease) may be designated. A Unit Owner who leases his unit is not entitled to the use of these community facilities if the right of use is assigned to a tenant.
2. A facilities pass will be issued to all owners and members of their families residing in the Unit, or to the designated tenants of owners. Only those persons with a valid facilities pass shall be entitled to use the fitness center and other community facilities. Facilities passes will be issued or validated on an annual basis. Facilities passes are the property of the Association and are for the exclusive use of members of the Association or their permitted designees. The passes are not transferable and may be suspended by the Association for violations of the Rules and Regulations.
3. Guests must be escorted by a resident with a valid facilities pass who is eighteen years of age or older. Guests will not be admitted to fitness center without such escort. The conduct of guests is the responsibility of the escort.
4. Situations and issues not specifically covered by these Rules and Regulations may be addressed by the Association within its discretion. The Association is empowered to amend, add or delete rules as it deems appropriate for the benefit of the general membership.
IX. RULES FOR USE OF THE FITNESS CENTER.
1. The Association is represented by the managers and guards, who have been instructed in the rules of the fitness center. Any conflicts shall be addressed with the manager, or the Association, who will bring the issue to the Board of Directors if it cannot be satisfactorily resolved.
2. Safety is of primary concern to the Association and its members. All persons using the fitness center do so at their own risk and agree to abide by the rules for use of the facility. The Association, its agents and employees, assumes no responsibility for any accident or injury incurred in connection with the use of the fitness center or for any loss or damage to personal property. Residents (unit owners and tenants) are responsible for the actions of their children and guests.
3. Children under the age of thirteen (13) are not permitted in the fitness center.
Children of thirteen (13) to sixteen (16) years of age are not permitted unless accompanied by an adult twenty-one (21) years of age or older.
4. Intoxicated persons will not be allowed in the fitness center at any time.
5. Appropriate attire for the fitness center: shorts or warm-up suits, shirts, tights/leotards and appropriate athletic footwear must be worn. Bathing suits and bare feet are prohibited.
6. All refuse must be placed in containers provided for this purpose. Keeping the facility clean is everyone's responsibility.
7. Radios are not permitted in the fitness center. The only exception to this rule is
''Walkman" type radios with ear phones played at a volume that does not disturb others.
8. Each user is requested to wipe off the equipment after each use. Cleaning supplies are provided in the weight room.
9. While users are waiting, the time limit on each piece of equipment is 30 minutes.
X X. RULES FOR USE OF THE JACUZZI
1. Persons who have obvious infections (colds, lesions, open sores, etc.) will not be allowed in the Jacuzzi. Sanitary habits are the responsibility of everyone, and anyone displaying improper behavior will be asked to leave the Jacuzzi area.
2. Users must wear proper bathing attire. No cut-offs, dungarees or similar attire will be permitted.
3. Breakable objects are not permitted in the Jacuzzi area.
4. No person shall use the Jacuzzi unless it is officially open. Unauthorized persons entering the Jacuzzi when it is closed will lose their privileges for the remainder of the year and risk prosecution for trespassing.
5. Intoxicated persons will not be allowed in the Jacuzzi at any time.
6. All users must shower before entering the Jacuzzi.
7. Children under the age of thirteen (13) are not permitted in the Jacuzzi. Children thirteen (13) to sixteen (16) are not permitted unless accompanied by an adult twenty-one (21) years of age or older.
XI. CLAREMONT AT CARRIAGE HILL, A CONDOMINIUM- SUMMARY OF TENNIS COURTS RULES.
1. The tennis courts are the exclusive use of residents and their guests. Residents using the courts must have a valid facilities pass in their possession and are required to display the pass if requested.
2. The Association may reserve the courts for any classes, clinics, lessons or special events.
3. The use of the courts shall be limited to one (1) hour for singles play and one and one-half (1.5) hours for doubles play if others are present and waiting to use the court or unless the court is otherwise reserved.
4. Children sixteen (16) years of age and younger not accompanied by an adult must relinquish a court to adults after 5:00 PM on weekdays and at any time on weekends and holidays.
5. No more than four (4) players per court are permitted.
6. Only shoes designated specifically for playing tennis are permitted on the tennis courts. Proper attire should be worn at all times.
7. The tennis courts are to be used for playing tennis only. Other recreational activities, including but not limited to skating and skateboarding, are prohibited on the courts.
8. Please be advised that from time to time there may be corporate sponsored clinics and lessons that will be take place at the courts.
